M365 Backup Because Microsoft Does Not Back Up Microsoft 365.

VirtuWorks Microsoft 365 Backup is the third-party data protection layer your tenant does not come with. Automated daily backups of Exchange Online mailboxes, OneDrive for Business, SharePoint Online, and Microsoft Teams. Fast granular recovery at the item, folder, mailbox, and site level. Immutable backup storage that ransomware cannot encrypt and a departing employee cannot purge. Long-term retention well beyond Microsoft's default 30 to 90 days. Predictable per-GB pricing at $0.15 per GB per month. One US-based engineering team that runs the backups, validates the restores, and answers when something needs to come back.

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Microsoft Hosts Your Data. VirtuWorks Backs It Up.

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Microsoft's shared responsibility model puts uptime on Microsoft and data retention on you. VirtuWorks Microsoft 365 Backup is the third-party layer that protects mailboxes, files, sites, and Teams content against accidental deletion, malicious purge, ransomware, and the silent expiration of Microsoft's default retention windows.

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Microsoft 365 Backup for Firms Who Will Not Find Out the Hard Way What Microsoft Does Not Retain

Microsoft 365 backup from VirtuWorks is sold per GB. Daily automated backups of Exchange Online, OneDrive, SharePoint, and Teams. Granular recovery to the item, folder, mailbox, or site. Immutable storage that survives ransomware and malicious purge. Long-term retention configured to your firm's compliance and operational needs, not Microsoft's defaults. Cross-sells cleanly into Managed IT Services and the Compliance and Ai Readiness Add-On for firms preparing for audits, insurance renewals, or formal retention policies.

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    Nine Pillars of VirtuWorks Microsoft 365 Backup

    Exchange Online Mailbox and Online Archive Backup

    Daily automated backups of every Exchange Online mailbox in your tenant, including online archives. Recover individual messages, folders, or full mailboxes long after Microsoft’s default deleted-item retention has expired. Critical for departing employees who emptied their mailbox on the way out and for inboxes that need to be reconstructed for legal hold.

    Exchange Online Mailbox and Online Archive Backup

    OneDrive for Business File Backup

    Every user’s OneDrive backed up daily, with version history preserved well past Microsoft’s 93-day recycle bin window. Recover a single file, a folder, or an entire user’s OneDrive after accidental deletion, ransomware encryption, or a departing employee’s purge.

    OneDrive for Business File Backup

    SharePoint Online Site Backup

    Daily backups of every SharePoint site collection in your tenant, including document libraries, lists, metadata, permissions, and version history. Recover a specific document, a list, a library, or an entire site. Critical for firms that store contracts, client records, or working documents in SharePoint.

    SharePoint Online Site Backup

    Microsoft Teams Backup

    Teams chats, channels, files, tabs, and meeting artifacts backed up alongside the underlying SharePoint sites and OneDrive folders that Teams writes to. Recover a deleted channel, restore a team that was archived too aggressively, or pull back files that lived inside a Teams workspace someone shut down.

    Microsoft Teams Backup

    Automated Daily Backup, No User Action Required

    Backups run on a documented daily schedule with no user involvement. Backup health is monitored continuously by VirtuWorks. Failures are flagged and investigated by US-based engineers before your next scheduled recovery test would have revealed a gap.

    Automated Daily Backup, No User Action Required

    Fast, Granular Recovery to Item Level

    Recover what you actually lost: a specific email, a single file, a folder, a list item, a site, or a full mailbox. Granular restores typically complete in minutes, not days. Critical when a client is on the phone asking for a record that was deleted six months ago.

    Fast, Granular Recovery to Item Level

    Immutable Backup Storage, Ransomware-Resilient

    Backups stored in immutable, tamper-proof form that cannot be encrypted by ransomware or deleted by a compromised user account. The single most important defense against a ransomware operator who reaches into your tenant and tries to delete the backups before encrypting the live data.

    Immutable Backup Storage, Ransomware-Resilient

    Long-Term Retention Beyond Microsoft's Defaults

    Retention configured to your firm’s actual operational and compliance needs, not Microsoft’s 14-day, 30-day, or 93-day defaults. Multi-year retention available for firms with regulatory record-keeping requirements (SEC, HIPAA, GLBA, legal hold). The retention conversation that should have happened during M365 rollout, finally happening.

    Long-Term Retention Beyond Microsoft's Defaults

    Predictable Per-GB Pricing and Scaling

    Microsoft 365 backup priced at $0.15 per GB per month, fully inclusive. No license-tier games, no hidden recovery fees, no per-restore charges. As your tenant grows, backup scales linearly with no architecture review and no contract renegotiation.

    Predictable Per-GB Pricing and Scaling

    Three Ways Microsoft 365 Backup Shows Up Every Day

    Everyday Recovery

    Everyday Recovery

    Users delete things. Files get moved, folders get cleaned out, mailboxes get pruned too aggressively, and the next morning someone needs that document for a client meeting. VirtuWorks Microsoft 365 backup recovers what was lost in minutes, not days. Granular to the item. No need to ask Microsoft.

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    Ransomware and Insider Resilience

    Ransomware and Insider Resilience

    Ransomware operators target backups before they encrypt the live data. Departing employees with admin rights can purge mailboxes and SharePoint history cleanly. VirtuWorks immutable backup storage is the layer that survives both. If an incident hits, the restore conversation happens in hours, not weeks of forensic recovery.

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    Long-Term Retention and Compliance Path

    Long-Term Retention and Compliance Path

    Microsoft’s default retention will not satisfy SEC, HIPAA, GLBA, legal hold, or board-mandated record-keeping. VirtuWorks Microsoft 365 backup configures the retention your firm actually needs. The optional Compliance and Ai Readiness Add-On layers identity hygiene, sensitivity labels, DLP, and AI governance on top for firms preparing for formal audits or Copilot rollouts.

    Explore the Compliance and Ai Readiness Add-On

    How VirtuWorks Onboards Your Microsoft 365 Backup

    Onboarding to VirtuWorks Microsoft 365 Backup is structured, not improvised. Every engagement runs on the same documented path: a discovery of what your tenant actually holds, a configuration step that sets retention to your firm’s real needs, an initial full-tenant backup that ingests everything, a recovery test that proves the restores work before you trust them, and a steady-state operations phase with monthly reporting. Pilot recoveries run during onboarding so you are validating the system on real data before depending on it. By the time we hand the keys back, your Microsoft 365 backup is documented, tested, and reporting into the same monthly executive review as the rest of your VirtuWorks services.

    We learned the hard way that Microsoft does not back up Microsoft 365. A producer left for a competitor and emptied her mailbox before her last day, and our compliance team needed those emails for a state examination. The day after we moved to VirtuWorks Microsoft 365 Backup, we ran a test restore of her mailbox from before she left. Forty minutes, fully recovered, every message intact. The state examiner got everything they asked for and our COO got six months of his life back.


    Our HIPAA auditor stopped writing the same finding three years in a row. We were keeping mailboxes in Microsoft 365 hoping that counted as retention, and every audit cycle he reminded us it did not. VirtuWorks Microsoft 365 Backup gave us real multi-year retention on every clinical mailbox and SharePoint site, immutable storage that ransomware cannot touch, and a monthly report I can hand to my compliance officer without explaining anything. Per-GB pricing means I can predict the cost as we add specialists.


    Annika Bergstrom, Director of Operations
    01 / 02
    Devon Yates, Practice Manager
    02 / 02

    Microsoft Will Not Save You. Microsoft 365 Backup Will.

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